INTRODUCTION

This guidance sets out the process, and requirements, that you are expected to follow when submitting your membership application. The flowchart provided provides an overview of the professional application process for the different routes to membership.

Our position on the role of an EnvCoW is located here. Please be mindful of that when completing you application, particularly as a CoW.

We now only accept online applications through the website. You need to download the form and submit it through your account, once it’s been completed. Incomplete applications will not be considered.

The number of ‘parts’ varies between application forms, therefore ‘part’ numbering has been removed in this guidance.

Your application will be determined at the next Management Committee Meeting after receipt of your application.  Membership Management Committee Meetings are held three times per year, so it may take up to 14 weeks for your application to be processed, including administration time.

Should the Management Committee have clarifications regarding your application, it may request a telephone interview and / or request that you attend a relevant training course, to be able to peer review, and validate, your skills and experience.

If you receive clarifications from the Management Committee regarding your application, applicants must respond within 4 weeks from date of the email, or your application will be rejected.


PERSONAL DETAILS

Please provide all details requested in the form as accurately as possible.

Please ensure that the name you use matches the name on any supporting documents (e.g. please do not use nick names if your academic qualifications are given in your full name).

EDUCATION

This is not applicable to Affiliate applications.

Please complete these sections as accurately as possible, or upload your CV with equivalent information, so that the details provided match any copies of your qualification certificates you provide with your application. Please ensure that you state the type of qualification obtained (e.g. HND, BSc, BA, MSc, MA, etc).

TRAINING

This is not applicable to Affiliate applications.

Note there is an obligation on all members to maintain their skills through regular training.  Training can be through formal courses, work experience and/or personal study and it is a requirement of the Code of Conduct.

 If you do not have relevant education qualifications relating to your role, then it is imperative that you demonstrate a comprehensive history of training, and / or continued professional development (CPD).

EMPLOYMENT

Please ensure that the description of your main duties highlights your roles and responsibilities within each post you have held as accurately as possible, to provide us with an understanding of your overall career experiences.

PROJECTS

Project information is not applicable to Affiliate applications.

Graduate members are required to provide information on any previous paid/voluntary projects relevant to the Association.

If you are applying for membership as a Clerk of Works (CoW):

  • Please clearly highlight the type of CoW role you have delivered, for example, Environmental CoW (EnvCoW), Ecological CoW (EcCoW), Landscape CoW (LCoW), etc.
      • You should be aware how AECoW seeks to define, promote, EnCoW (as outlined on our website here); please demonstrate knowledge, and experience, in accordance with AECoW's definition when completing your application, this will allow the Management Committee to assess your experience, and knowledge, of monitoring compliance, which it believes is central to the role of an EnvCoW and Auditing / Inspecting CoW roles and distinguishes them from other environmental roles.
      • You should be aware how CIEEM seeks to define various ‘EcCoW’ roles. We are working with CIEEM to support each other’s aims and objectives, and to minimise inconsistencies. This includes supporting the development of 'Inspector' and 'Auditing' roles.
  • Please clearly highlight your length / duration / frequency of monitoring compliance experience within your career in relation to the membership grade / criteria you are applying for.

Please provide example projects and a description of your involvement in providing monitoring compliance services, including key decisions made, actions taken and responsibilities. The Management Committee will assess your monitoring compliance experience against the anticipated experience for each membership grade, as well as the quality of your answers in accordance with the following criteria:

  • Full member applicants are required to demonstrate ‘regular’ (eg. weekly) compliance monitoring experience and be either a full, or chartered, member, of another professional organisation (such as CIEEM, IEMA, CIWEM, etc). As a guide, we anticipate that Full Member applicants will have a minimum of approximately four years’ experience.
  • Associate member applicants are required to demonstrate ‘regular’ (eg. weekly) compliance monitoring experience. As a guide, we anticipate that Associate member applicants will have a minimum of approximately two years’ experience.

The Management Committee will assess applications on their individual merit; strong, and experienced, applications which demonstrate a clear understanding, and requirements of the role in accordance with AECoW's definition, may be accepted with a shorter duration. Weaker applications will likely require longer durations and we may request a telephone interview with you.

If you are not able to demonstrate monitoring compliance experience in accordance with the above membership criteria, it may be more appropriate for you to apply as an Affiliate grade.

PERSONAL STATEMENT (MAX 100 WORDS)
If you are applying for membership as an CoW:

You need to demonstrate your understanding of the EnvCoW / compliance monitoring role and to explain why you wish to become a member of AECoW. The use of bullet points is acceptable.

Please be concise with your responses and be wary of using words like 'ensure' when describing the role, as EnCoWs are only able offer non site specific advice and direction, and cannot take full responsibility for 'ensuring' works, or compliance.

 As outlined above, you should be aware of AECoW’s position regarding the role of an EnCoW, as outlined on our website on our position statement here.

REFEREE / SPONSOR DETAILS

You should send your application to your referees / sponsors to verify, prior to submitting it. In validating the application, your referees confirms that, to the best of their knowledge, you have answered the questions above truthfully and that, in their opinion, you meet the requirements of your membership level, as outlined in this guidance document.

  • Full, and Associate, members are required to provide two referees. They must be from two different sources, for example, one line manager, and one client, or stakeholder, or previous employer.
  • Graduates and Affiliate members are required to provide one referee / sponsor, who can validate your skills and experience, such as a university tutor, or colleague.

If you are applying for membership as a CoW:

Your referees should have an overview of the work, and experience, relevant to your application. Your referees must provide a description of how they know you in relation to your relevant experience and skills (e.g. 'Line manager/project manager, leading the team/project responsible for the delivery of CoW / monitoring compliance services’ (ideally in relation to AECoW's definition) (Max 200 words). Note: referees must explicitly confirm the applicant’s experience, if not the application will not be considered.')

PAYMENT

Please refer to membership costs for annual subscription fees.

Your membership commences from when your application has been successfully determined and you will be notified via emailed. Membership is for a 12 month period and you will receive an automated email to pay your subscription fees via Paypal.  Prior to your membership expiring, you will be sent renewal reminders. If you do not pay your renewal fee, your membership will be automatically expire on the date given in your email reminder.

RELEVANT FILE UPLOAD

Full, Associate, Graduate and Student applicants must submit the following documentation:

  1. CV (two page max, particularly if training & education parts are not completed in the form)
  2. Copies of qualifications (if obtained)
  3. Copies of professional membership/s or qualification/s (if obtained)

Affiliate is only required to upload CV (two page max).

COW DATABASE

This part is for Full and Associate members only and it is optional.

Should your application be successful, you have the opportunity to have your name included on our Directory of CoWs.  The Directory is available publicly, via the AECoW website, and will allow clients, and peers, to find CoWs, across the UK.